Business Administrator

The Torch · Carlton · Posted 2 weeks ago

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$48k to $64k Part-timeRemote

Administration, HR and Employment Services, Indigenous, Finance and Accounting

Not For Profit (NFP)

Job description

Use your administration skills to support First Peoples, art and cultural connection at The Torch.

Part-time: 22.8–30.4 hours per week (0.6–0.8 FTE).

Fixed-term for up to eight months, with potential for extension.

Based in Carlton, Melbourne.

Salary: $48,004–$64,005.34 per annum, depending on agreed hours, plus superannuation and access to salary packaging. Based on a full-time equivalent salary of $80,006.68.

Classified at Level 3 under the SCHADS Award.

Aboriginal and Torres Strait Islander people are strongly encouraged to apply. The Torch values cultural knowledge, lived experience and connection to community.

About The Torch

The Torch is an Aboriginal-led, not-for-profit arts organisation providing art, cultural and arts industry support to First Peoples incarcerated across Victoria and following their release into the community.

Through our Statewide Indigenous Arts in Prisons and Community Program, we support First Peoples to reclaim cultural connections through art and cultural practice. Our work supports personal and community healing, empowerment, economic opportunities and a sense of purpose.

About the role

We are seeking an organised and reliable Business Administrator to support our Operations Manager across finance, human resources and office administration.

Working closely with our team and external finance provider, BlueRock, you will help keep our day-to-day operations running smoothly. Your work will include coordinating financial documentation, reviewing payroll and payment information, supporting recruitment and onboarding, and assisting with office supplies and building maintenance.

This is an opportunity to contribute your skills to a collaborative organisation whose work centres First Peoples, culture and community.

What you will do

Coordinate and review payments to artists for artwork sales, licensing, loans and commissions, for approval by the Operations Manager.

Work with BlueRock to review outstanding invoices, coding and payment details and coordinate payment approvals.

Check fortnightly timesheets and review payroll prepared by BlueRock before submitting it for approval.

Assist with budgets, grant acquittals, cashflow monitoring and quarterly reporting.

Support HR policy updates, recruitment, employment documentation and staff onboarding.

Coordinate office supplies, cleaning services and basic building maintenance.

About you

You will bring relevant business administration experience, strong attention to detail and a respectful, culturally aware approach to your work.

We are looking for someone who has:

Experience in business administration, with relevant skills in finance, payroll coordination, HR and organisational operations.

Strong organisation and time management skills, including the ability to manage competing priorities and meet deadlines.

Clear written and verbal communication skills and the ability to engage respectfully with artists, colleagues and other stakeholders.

Confidence using Microsoft Word, Excel and Outlook.

Experience using Xero or similar accounting software and CRM systems such as Salesforce, or the ability to learn new systems quickly.

Initiative and sound judgement, including knowing when to seek guidance.

The ability to work respectfully and effectively with First Peoples and contribute to a culturally safe workplace.

A qualification in business administration, finance, HR or a related discipline is desirable, as is experience in a not-for-profit or community organisation.

Next steps

Aboriginal and Torres Strait Islander people are strongly encouraged to apply.

Click Apply Now to submit your application.

For further information about the role, or to discuss your application, please contact Kymbal McGrath, Operations Manager, at [email protected] or on 0499 805 412.

About The Torch

See all roles at The Torch →

About The Torch

The Torch is a not-for-profit organisation led by Aboriginal people, focused on supporting incarcerated and recently released First Peoples in Victoria. It uses art to foster cultural connection, assist in healing, and empower individuals while addressing the over-representation of Aboriginal and Torres Strait Islander people in the legal system.

Pay for this role sits below the typical band for Admin, Office & Operations roles on this board ($79,000 to $96,000 across 10 listings with pay shown).

Roughly $27 an hour as a full-time equivalent.

Roles from admin, office & operations roles here typically stay open about 15 days on this board.

Working in Carlton

Carlton is a diverse suburb located just north of Melbourne’s CBD. It is known for its cultural and educational institutions, including the University of Melbourne. The area hosts various businesses, with opportunities in hospitality, retail, and education, making it attractive for jobseekers in these sectors.

Public transport access is convenient, with Melbourne Central station nearby and tram routes 1, 16, and 19 servicing the area. This connectivity allows for easy commuting to and from Carlton, as well as access to the broader Melbourne transport network.

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